Table 1. Embedding data in a Notes document

How do I...	Action
Copy an embedded object or picture of an embedded object	With the document in Edit mode, right-click the object and choose Copy. Click outside the object and choose Paste.
Copy data into a Notes document	Select the data to copy and click Edit -> Copy to place it on the clipboard. Open the target Notes document in Edit mode, and select Edit -> Paste.
Edit an embedded object	Click [Object menu] -> Open, edit the data in its original application, then choose File -> Exit & return to Notes.
Embed an entire file into a document	Click Create -> Object -> Object from a file, then browse to your file.
Embed new data into a document	Click Create -> Object, and select an object type.
Embed part of a file into a document	Select the data to embed, copy it to the clipboard, and choose Edit -> Paste special
Expand an embedded object	Click Edit -> Properties, and select Size object to window.

Table 2. Creating links to other applications or data

How do I...	Action
Create a link to a Notes document, view, or application	In Notes, open the document, view, or application you want to link to. Click Edit -> Copy as link, then select Document Link, View Link, or Application Link. Click where you want the link to appear and choose Edit -> Paste Special.
Update a link automatically	Open the document that contains the linked object. Click Edit -> External links, select the link, and choose Automatic to update continuously as the object's data is edited.
Update a link manually	Open the document that contains the linked object. Click Edit -> External links, select the link, and choose Update Now. To update all linked objects in a document, click Open the document that contains the linked object. Click View -> Refresh.

Table 3. Importing files into documents that have rich-text fields

How do I...	Action
Import ACSII text files	Click File -> Import, and select ASCII text as the file type.
Import graphics files	Click File -> Import, and select graphic the file type.
Import HTML files	Click File -> Import, and select HTML file as the file type.
Import rich-text files	Click File -> Import, and select Microsoft RTF as the file type.
Import spreadsheet files into documents that have rich-text fields	Click File -> Import, and select the spreadsheet file type.
Import word processing files	Click File -> Import, and select the word processing file type.

Table 4. Exporting documents into text files

How do I...	Action
Export documents into ASCII text files	Click File -> Export, and choose Microsoft RFT in the Save as type list.
Export documents into rich text format (rtf) files	Click File -> Export, and choose ASCII Text in the Save as type list.

Table 5. Advanced topics

How do I...	Action
Export documents in a view into structured text files	Click File -> Export, and choose Structured Text in the Save as type list.
Export view data in CSV files	Click File -> Export, create or choose a file name, and click Comma Separated Value in the Save as type list.
Export view data into tabular text files	Click File -> Export, and choose Tabular Text in the Save as type list.

Parent topic: Sharing information with other applications

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